Privacy Policy

Kobina keeps a baby’s day so the people caring for them can share it. This policy explains what we keep, why, who can see it, and how to delete it. Kobina is offered by InspireSpace Studio LLC (“we”, “us”).

In short

• Your data is never sold and never used for ads. There are no advertising trackers, analytics or crash reporting tools in the app.
• What you log is shared with the people invited to your family. It’s never posted publicly.
• You choose whether a family’s logs are synced to share, or kept only on one phone.
• You can withdraw permission for a baby’s health information, or delete your account, at any time in the app.

1. What we keep

About you

• Your email address, used to sign in. Other people in your family don’t see it.
• Your name and how you’re related to the baby (for example Mom, Dad or Grandparent). If you don’t give a name, we use the part of your email before the @, and your family sees that.
• Your role in each family: admin, can log, or view only.
• A record of what you agreed to and when: the Terms, this policy, and any permission for a baby’s health information.
• If your family buys Pro: a record of the purchase from the App Store or Google Play, such as the plan and its dates. We don’t receive your card or payment details.

About the baby

• Name, birth date, due date if you give it, birth weight and sex if you give them, and your answers about their early start (such as a NICU stay or a multiple birth).
• What you choose to track for them, your feeding answers, and their sleep plan.

What your family logs

• Feeds, bottles, pumping, sleep, diapers, activities, notes and milestones.
• Health information: medicines and doses, temperatures, diaper details such as colour or rash, foods tried and anything noticed after them, growth measurements, vaccines, doctor’s visits and what the doctor said, questions for the doctor, and the care plan from your baby’s care team.
• Who logged or changed each entry, and when. Earlier versions of an edited entry are kept so the family can see what changed.
• Shifts and handoff notes between caregivers, and notices such as someone leaving the family.
• Anything you type into a note. Please don’t put anything in a note you wouldn’t want your whole family to see.

Kept only on your phone

Your reminders and quiet hours, units, appearance and the emergency number country stay on your phone. One exception: the time of a sleep plan’s bedtime reminder is part of the shared sleep plan, so your family can see it.

2. A baby’s health information

Only a parent or guardian can give permission for Kobina to keep a baby’s health information. Anyone who can log may add a baby to a family, but to give this permission they confirm they’re the baby’s parent or guardian. They choose to let Kobina store it and share it with the family, or to keep it on one phone only.

Adding a baby to a family that already has other people in it shares that baby’s logs with all of them. Invited caregivers log the baby’s care as their role allows; giving this permission isn’t part of any role.

Withdrawing permission. You can withdraw the permission you gave at any time in Data & account, without deleting your account. Withdrawing ends your permission. We keep a record of the permission and of its withdrawal while your account is open.

• If another parent or guardian’s permission for the baby still applies, the logs can stay shared under theirs.
• Otherwise the app shows your choices: delete the baby’s logs, or, where the app allows it, keep the family on this phone only. If you choose deletion, the synced logs are scheduled for deletion after 7 days. You can undo your choice until then.
• Everyone else in the family is told. If the family moves to one phone, they leave it.
• Files someone already exported stay with them.

Consumer health data. Some states, such as Washington, give extra rights over health information. We collect a baby’s health information only with a parent or guardian’s permission, use it only to run Kobina for your family, never sell it, and delete it when permission is withdrawn or your account is deleted, as this policy describes. To use these rights, see section 7.

3. Why we use it

Only to run Kobina for you:

• to show the same day to everyone in your family, and to sync it between phones;
• to keep Kobina working on your phone with no signal;
• to send your sign-in codes;
• to protect accounts, for example by limiting wrong sign-in and invite code attempts;
• to give your family Pro when it has a subscription;
• to answer you when you write to us, and to meet our legal duties.

We don’t sell your data, use it for ads, or share it with anyone for advertising.

4. Who can see it

• Your family in Kobina. Everyone in a family can see every log, handoff and the care plan for its babies, and who logged each entry. View-only members can see everything but can’t change it.
• When someone leaves or is removed, the family’s day is taken off their phone the next time it connects.
• Files you share. Only admins can export a spreadsheet of the family’s logs. In a Pro family, anyone who can see a baby, view-only members included, can make its PDF report, which names who gave each dose. A shared file goes wherever it’s sent, and Kobina can’t take it back, even after that person leaves the family.
• Invite messages you share include the baby’s name.
• The companies that run parts of Kobina for us, only so they can do that: Supabase (our servers, database and sign-in), Resend (sign-in emails), Apple and Google (app downloads and Pro purchases), and Cloudflare and Google Fonts (the website).
• We may disclose information if the law requires it, such as a valid court order, or if we must to protect someone’s safety. If InspireSpace Studio LLC or Kobina is sold or merged, your information would move with it, and this policy would still apply until you’re told otherwise.

5. Where it’s kept

What you log is saved on your phone first, so Kobina works offline. If your family is synced, it’s also kept on Kobina’s servers in the United States, so it can be shared.

An admin can choose to keep a family only on one phone, if no one else is in the family. Kobina’s server copy is then deleted after 7 days, and the move can be undone until then. After that, your logs exist only on that phone, and in the phone’s own backup if you’ve turned it on. That backup is kept by Apple or Google, not by us.

6. How long we keep it

We keep your information while your account is open, and delete it as described below.

Deleting your account

• In the app: go to Settings, then Data, privacy & account, and choose Delete my account. You’re signed out at once, and deletion is scheduled for 30 days later. To cancel, sign back in before then and choose Keep my account.
• Without the app: email hello@inspiredspacestudio.com from the address you sign in with and ask us to delete your account. We’ll check it’s you before we act. The steps are also at kobina.app/delete-account.
• Pro isn’t cancelled by deleting your account. Cancel the subscription in your App Store or Google Play account.

What happens to each copy

• Our live database. After 30 days your account is deleted. If you’re the only person in a family, that family and its babies’ logs are deleted with it. If others are in the family, it stays with them and keeps the baby’s logs, including the ones you added, showing you as removed. If you’re the family’s only admin and others are in it, you hand it over first. If you started a family that carries on, it keeps the name and relationship you gave when you started it.
• Backups kept by our hosting. Our servers’ backups are kept only so Kobina can recover from a failure. Data deleted from the live database stays in those copies until they expire, and they aren’t used for anything else.
• Your phone. A family kept only on your phone is erased from it straight away. A copy in your phone’s own backup is kept by Apple or Google, under your backup settings.
• Files already shared. A spreadsheet or report someone exported stays wherever it was sent.
• Records of what you agreed to are deleted with your account.

7. Your choices and rights

• See and correct what’s logged in the app.
• Export your family’s logs as a spreadsheet (admins).
• Withdraw permission for a baby’s health information.
• Move a family to one phone, or delete your account.
• Turn reminders off in the app, or notifications off in your phone’s settings.
• Write to us at hello@inspiredspacestudio.com for a copy of your information, or with any question.

Depending on where you live, you may have the right to know what we keep about you, get a copy, correct it, delete it, and appeal if we turn a request down. To make a request, email hello@inspiredspacestudio.com from the address you sign in with. We’ll check it’s you and reply within 45 days. If we turn it down, reply to ask us to look again. If you’re still unhappy, you can contact your state’s attorney general. We don’t sell or share personal information for advertising, so there’s nothing to opt out of.

8. Children

Kobina is for adults 18 and over. It holds information about babies, given by their parents, guardians and the people they invite. We don’t knowingly let anyone under 18 use Kobina. If you think a child has an account, write to us and we’ll delete it.

9. Notifications

Reminders are set up and shown by your own phone; our servers don’t send them. A reminder can show your baby’s name and, for medicine, the medicine and the last dose, on your lock screen. You can hide notification previews in your phone’s settings.

10. Keeping it safe

Access rules on our servers stop one family’s accounts from reaching another family’s data. Invite codes work once, expire after 7 days, and are limited in how often they can be guessed. Sign-in uses one-time codes, not passwords. No system is perfect, so please keep your email account and your phone secure.

11. The website

kobina.app doesn’t use cookies or analytics. Cloudflare hosts it, and its fonts come from Google Fonts. Like any website, they see your IP address when you visit.

12. Changes to this policy

If we change this policy in a way that matters, we’ll tell you in the app and ask you to agree again before you carry on. The date at the top shows the latest version.

13. Contact

InspireSpace Studio LLC, 3000 Park Avenue, Bronx, NY 10451. Email hello@inspiredspacestudio.com.